January 10, 2007 Directors: Liz Bruer, Sharon Hewitt, Mort Siegel
1. Board Expanded - from 3 to 5 members: Fourth Amendment to the Association Documents.
2.Committees -
Facilities - Dina LaReau
Turnover - Wayne Ruben
Budget - Nancy Lindeman
3. Notable Items - 2nd floor garage to be sealed 1/22/2007, stairwells to be rekeyed, and last unit (602) sold.
January 31, 2007 Directors: Liz Breuer, Sharon Hewitt, Mort Siegel
Official Turnover Meeting
1. Turnover Checklist and Financial Audit - to be completed within 90 days.
Law Firm - Becker & Poliakoff - Kevin Edwards explained change of responsibility form the developer to the Association. "Reasonable Discovery" claims may be brought against the developer for (4) four years and "Latent Defects" (10) ten years.
2. Change in Directors - Liz Breuer, Sahron Hewitt, & Mort Siegel resigned. Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel elected as new Board.
February 2, 2007 Directors: Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel
1. Election of Officers - VP and Secretary combined into one position
a. President - Peter Faninng
b. Treasurer - Mort Siegel
c. VP/ Secretary - Bob Lindeman
2. Term of Office - Three 2 year terms - Fanning, Siegel, & Hawley. Two one year terms - Lindeman and Ruben.
3. Bank Account Changed - from Colonial Bank to Peoples Community Bank
4. Signatory Authority Assigned - under $10,000 one signature; over $10,000 two signatures.
5. Standing Committeess - Budget, Rules and Regulations, Facilities, Turnover, Life Safety, & Social.
6. Fitness Room Waiver - adopted
March 1, 2007 Directors: Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel
1. Reserve Study Ordered
2. Emergency/Medical Access Ad hoc Committee - Toby Kaulkin, Peter Fanning, Bob Lindeman, and Peter Fanning.
3. Crane Building Inpsection Report - warranty letter signed for Schindler Elevator; Turner Construction warranty letter not signed due to disputed date of July 31, 2006.
4. Grievance Committe Established
5. Policy on Unit Keys Established - Concierge to have keys to each unit
6. BOD Meetings - once a month
March 15, 2007 Directors: Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel
1. Vendor Contracts Established - Comcast, Waste Management, Suncoast Sparkle Brite, Commercial Landscape, Beth Callans Management, Schindler Elevator.
2. Roof Inspection Ordered
3. Rules and Regulations - parking, lottery for guest suite usage, and no loud music at the pool.
Apirl 5, 2007 Directors: Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel
1. Outstanding Punch and Warranty List - Turner to supply
2. Grievence Procedure Established
3. Emergency Ad Hoc Committee Established - Peter Fanning, Bob Lindeman, and Toby Kaulkin
April 19, 2007 Directors: Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel
1. Motion to Buy Orchids for Lobby
2. Vendor Contract - ProBel for roof anchoring system
3. Motion to Accept Rules and Regulations
May 3, 2007 Directors: Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel
1. Association Agreed to be Responsible for Natural Gas 10 Therms/month/unit - to be reassessed in July
2. Approved purchase of one defibrillator
3. Approved Fitness Center Waiver - To be signed by owners and guests using the pool and/or fitness room.
4. Emergency Operations and Hurricane Plans - presented and approved
5. Crain Engineering hired to Identify Turnover Issues
June 7, 2007 Directors: Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel
1. Crain Engineering Preliminary Report - Board approved infrared report of roof at a cost of $975.
2. Hours of Concierge Determined and Need for Full Time Maintenance Manager - approved by Board
3.Special Assesment of $84,000 - Approved by Board
4. Vote to Leave an Elevator Out of Service - approved
5. Individual Gas Bills to be Sent to Owners
July 5, 2007 Directors: Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel
1. Reports Given by Electrician and Building Inspector
2. Motion to Order Roof Inspection - Cost $975
3. Concierge Hours - Monday - Friday 7:00 AM to 6:00 PM, Saturday 10:00 AM to 6:00 PM, and Sunday 10:00 AM to 6:00 PM
4. Maintenance Position Approved
5. Sealing of Second Floor Garage Questioned - was it done correctly
6. Motion for Special Assesment of $84,000 - to cover Budget Committe recomendations - concierge hours and maintenance position (list not in minutes)
July 19, 2007 Directors: Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel
EMERGENCY MEETING
Heating, Ventilating, and Air Conditioning Deficiencies - Identified by Cortez Heating and Air Conditioning. Board approved $2,500 for cleaning of coils. Issue will be reported to Crain Engineering and Becker & Poliakoff.
August 16, 2007 Directors: Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel
1. Chapter 558 Notice of Claim Filed - Becker & Poliakoff filed the claim on behalf of the Association, it included findings of Crain Engineering, Cortez HVAC, and The Savoy Punch List.
2. New Staff Introduced - Kim Oswald (Maintenance Supervisor), Juan Garcia (housekeeper)
3. Thomas Richardson, BCM Replaced by Gary Glass
4. Motion to Approve Dutchman Window Cleaning Contract
5. Savoy Website Launched
November 1, 2007 Directors: Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel
1. Budget Surplus Transferred to Special Assesment - for Legal and Consulting Expenses
2. Construction Rules Established
3. Owners Limit on Fobs - 5 per unit
December 6, 2007 Directors: Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel
1. Civic Committee Appointed - Coots Siegel to Chair, Anne Bladstrom, Jerry Elden, and Mike Mesirov.
2. Landscaping Vendor Chosen - WestCoast Landscape
3. Motion to Develop Rules on Balcony Structures/Decorations
January 10, 2008 Directors: Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel
1. Association Liable for Lobby Art Donated by Tanenbaums - motion made to request the Tanenbaums personally insure the art
2. Motion to Approve - garage keypads, storage pallets, installation of 6 ft. fence on north side of property
3. Rules and Regulations Approved - parking assignments, lotteries for guest suite and party room, construction guidelines, height limitations on balconies, no attachments to baloney surfaces, dry snacks and liquids in plastic cups permitted in the pool area.
4. Investment Committee Established - Mike Mesirov (Chair), Walter Bladstrom, and Marvin Kaulkin
5. Vertical Consulting - to asses the elevator contracts
6. Facilities Chair - changed from Dina LaReau to Bill Roe
February 14, 2008 Directors: Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel
1. Motion to Approve a Second Fuel Tank - cost $12,000
2. Motion to Disable Half of the Lights in Stairwells
3. Motion to Test Pool Water
4. Independant Elevtor Consultant - to be hired to determine causes of elevator issues. Owners request to have access to elevator emergency key deemed not safe
5. Committee Assigned to Assess Staffing Needs
6. Purchase of Regency Air Rights Discussed - several people will explore
March 13, 2008 Directors: Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel
1. Motion to Notify Owner in Wirting of Balcony Height Violation
2. Rules Adopted for Fitness Room, Pool, and Spa
3. Construction Rules Adopted
4. Purchases Approved for Locks on Gates - $1,300 (Burns Court and Pool)
5. Motion to Purchase Defibrillators - purchase of 4 cabinets and 3 additional AED's approved and to be placed by the elevators.
6. Motion to Approve Additional Funds - for landscaping, not to exceed 20% of budget
April 10, 2008 Directors: Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel
1.Motion to Purchase CD's up to $100,000
2. Motion to Contribute $500 to Concerned Citizens of Palm Avenue
3. Motion to Make Staffing Changes -
a. Maintenance Supervisor - 8 hrs/day
b. Transfer clerical duties from Maintenance Supervisor to Concierge
c. Review Maintenance Supervisor's job description
d. Eliminate Sunday Concierge hours
e. Survey owners re: Maintenance Supervisor's hours
May 8, 2008 Directors: Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel
1. Approved Special Assesment of $84,000 - $41,105.81 remains
2. Developer Requests $30,298 - for prepaid insurance. Motion not to pay until final reconciliation with Developer
3. Car Wash Area - discussed no resolution
4. Requests Made -
a. Submit motions in writing
b. Committee to review building security - do not give fobs to non owners
c. Committee to review disaster plan
5. Facility Report Notable Items - requested a key fob on the west stairwell door to re-enter the building from Burns Court, approach Church for permission to install a walkway to Burns Court, replace torn seat cushions, investigate oven and cook top for 3rd floor catering kitchen, produce and post minutes witin 10 days of Board Meetings.
6. Life Safety Report Notable Items - fuel tank installed, some lighting disconnected in stairwells, satellite TV investigated.
7. Civic Committee Notable Items - issues with "Plaza Hotel" 174 unit timeshare began
June 11, 2008 Directors: Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel
1. Motion to Hire Supervisor - to oversee construction/renovation with regard to turnover
2. Issue Stairwell Keys to Owners - Facilities Committee request
3. Motion to Survey Owners Interest in Satellite TV
4. Motion for Association to Pay Natural Gas - no need to bill individual owners
5. Motion to Activate Third Floor A/C - in library and meeting room - cost $900
6. Motion to Install 15 photocells on 21 light fixtures - cost $546
7. Motion to Approve Construction Project Unit 802 - marble floors
8. Regency Air Rights - Fanning reported that Regency interested in discussing
9. Plaza Hotel time Share Plan Modified - fractional ownership not supported by city code
10. Downtown Sarasota Alliance Launched
August 14, 2008 Directors: Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel
1. Eight (8) Years Warranty on Building - Ruben reported
2. Motion to Make Proposal to Regency - informal meeting to be held to purchase air rights over their parking lot
3. Motion to Invoke Late Assessment Paymeny Penalty - any payment recieved after the 10th day of the month shall incur an interest rate charge of 18% from the date due until the date paid, in addition to a late charge of 5% of the original amount due.
4. Motion to Assist with Legal Bill - Request Savoy owners donate money for the Concerned Citizens of Palm Avenue legal bill to challenge the development of the Plaza Hotel; $1,300 per Association recommended.
5. No Go Satellite TV - only 4 owners interested
6. Emergency Planning and Operations Manual Adopted - includes hurricane readiness
7. Civic Committee Encourages Voter Registration
October 16, 2008 Directors: Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel
1. Motion to Empower Investment Committee - to set up an account at any willing institution that is FDIC insured
2. Audit of Financials - $3,900 which is $900 over budget; explore other auditors
3. Water Softener Added
4. Plaza Hotel on Hold - due to health issues of the developer; no building permit issued; 12 owners contributed $1,300 for legal fees
Property Clean Up by Church of Redeemer Sought - remove debris, repair and re-paint wall
November 20, 2008 Directors: Peter Fanning, George Hawley, Robert Lindeman, Wayne Ruben, & Mort Siegel
1. Turnover Cost Over $100,000 - Ruben reported legal fees, engineers, and inspectors cost signifigant; paid from prior year surplus and $1,000 per unit assessment. Turner Construction paid over $350,000 on repairs.
2. TV Options Discussed - No conclusion
3. Motion to Buy CD's and Sell GNMA - put money in fixed income investments until the market settles down
4. Fanning Announces Board Resignation
5. Unit 1102 Asked to Remove Sculpture From Balcony
November 20, 2008
Annual and Organizational Meeting
1. Board Changes - Peter Fanning and George Hawley resigned; Mort Siegel appointed for another term. Lynne Gross and Bill Roe joined the Board.
2. Election of Officers -
a. President - Lynne Gross
b. Treasurer - Bill Roe
c. VP/ Secretary - Bob Lindeman
3. Committees Consolidated and Defined -
a. Turnover - Wayne Ruben, Chair
b. Finance - merges Budget, Investment, and Insurance - Bill Roe, Chair
c. Life Safety Merged into Facilities - Fred Doery, Chair
d. Communication merged into Social Committee - Betsy Cole, Chair
e. Grievance - Mort Siegel, Chair
f. Rules - Toby Kaulkin, Chair
g. Civic - Coots Siegel, Chair
December 11, 2008 Directors: Lynne Gross, Bill Roe, Bob Lindeman, Mort Siegel, and Wayne Ruben
1. Motion to reduce Beth Callans Management Fee - reduced from 6% to 5%
2. 2009 Budget Approved
3. Check Signers Addeded - Lynne Gross, Bill Roe, and Peter Fanning
4. Motion to Hire Auditor - Ken Kandefer Chosen
January 22, 2009 Directors: Lynne Gross, Bill Roe, Bob Lindeman, Mort Siegel, and Wayne Ruben
1. Motion to Move $6,762.32 to reserves from Operating Surplus
2. Motion to Invest Only in Federally Insured Institutions
3. Motion to Transfer Balance on Retained Earnings to Turnover Account
4. Rules for Realtors, Donations to Fitness Center, and Parking Adopted
February 19, 2009 Directors: Lynne Gross, Bill Roe, Bob Lindeman, Mort Siegel, and Wayne Ruben
1. Motion to Retain Same Concierge Hours - Monday through Friday 7:00 AM till 6:00 PM, Saturday 8:00 AM till 6:00 PM, and none on Sunday.
2. Motion Made to Participate in the South Palm Avenue Zoning Discussions
March 19, 2009 Directors: Lynne Gross, Bill Roe, Bob Lindeman, Mort Siegel, and Wayne Ruben
1. Motion Made to Obtain Bids of Reserve Study and Insurance Appraisal
May 14, 2009 Directors: Lynne Gross, Bill Roe, Bob Lindeman, Mort Siegel, and Wayne Ruben
1. Motion to Approve Reserve Study and Insurance Appraisal - $4,800
2. Motion to Hold Equities Until Value Equals Cost The Sell - invest the funds in secure insured CD's
3. Motion to Approve E-mail Notification of Meetings - except where bylaws require, or an owner prefers mail notification
4. Motion made to Increase Debit Card to $1,000
September 9, 2009 Directors: Lynne Gross, Bill Roe, Bob Lindeman, Mort Siegel, and Wayne Ruben
Special Meeting
1. Purpose of Meeting to Discuss Settlement with the Developer
2. Motion Made to Accept the Settlement of $89,725, and Release the Developer - except for the runoff on the north side of the property
3. Motion Made to Accept the Recomendations on the Use of the Settlement Funds
4. Motion Made to Sign the Agreements and Releases in the Settlement Between Floria, Liz Breuer, and The Association
5. Negotiations with Schindler Elevator Continue
November 19, 2009 Directors: Lynne Gross, Bill Roe, Bob Lindeman, Mort Siegel, and Wayne Ruben
Annual and Orginazational Meeting
1. Motion to Purchase a Ladder or Lift for $3,000 - Use for lobby and other maintenance
2. Wayne Ruben Agreed to Serve Another Term and Nancy Lindeman Appointed to Board
a. Bob Lindeman thanked for his service
b. Lynne Gross - President
c. Bill Roe - Treasurer
d. Nancy Lindeman - Vice President/Secretary
3. 2010 Budget and Reserves Approved
February 18, 2010 Directors: Lynne Gross, Nancy Lindeman, Bill Roe, Mort Siegel, and Wayne Ruben
1. Motion to Install a Cooking Range in Catering Kitchen - cost not to exceed $7,000 and includes remodeling
2. Motion to remove Olive Trees - and additional landscaping work at a cost of $1,729.10
3. Motion to Approve Modifications to Rules
4. Motion to Discuss Purchasing Air Rights from Regency Condominium
5. Motion to Negotiate New Cable TV Contract for Building
6. Approved Change of Condominium Ownership Forms - including buy and move-in forms
7. Salary Bonus Motion - Bill Veal $4,000
March 11, 2010 Directors: Lynne Gross, Nancy Lindeman, Bill Roe, Mort Siegel, and Wayne Ruben
Motion to Lower Age to 16 to Use the Fitness and Pool - waiver must be signed by participant and parent
April 14, 2010 Directors: Lynne Gross, Nancy Lindeman, Bill Roe, Mort Siegel, and Wayne Ruben
Other than usual minute and committee report approvals, there were no notable motions.
April 18, 2010 Directors: Lynne Gross, Nancy Lindeman, Bill Roe, Mort Siegel, and Wayne Ruben
Emergency Meeting
1. The meeting was necessitated due to the possible resignation of Bill Veal, possible litigation involving Bill Veal and the Association and timing.
2. Satisfaction with the services of Beth Callans Management (BCM) particularly with financial reporting declined.
3. Severing the contract with (BCM) was discussed and the possibility of self management.
April 19, 2010 Directors: Lynne Gross, Nancy Lindeman, Bill Roe, Mort Siegel, and Wayne Ruben
Emergency Meeting
1. Motion to Sever Contract with BCM - given appropriate notice period of 30 days
2. Motion to retain Bill Veal - salary to be offered $48,500
April 29, 2010 Directors: Lynne Gross, Nancy Lindeman, Bill Roe, Mort Siegel, and Wayne Ruben
Emergency Meeting
Motion to Hire Scovanner & Whittaker CPA's - Jeff Whittaker will handle all financial reporting, payables, assessments, and payroll replacing BCM
May 7, 2010 Directors: Lynne Gross, Nancy Lindeman, Bill Roe, Mort Siegel, and Wayne Ruben
Decision Making Process of Severing BCM Contract Discussed - contract terminates on June 1, 2010
October 21, 2010 Directors: Lynne Gross, Nancy Lindeman, Bill Roe, Mort Siegel, and Wayne Ruben
1. Turner Construction Settlement Check $16,750 - Turner not released from latent defects
2. Motion made for Financial Review of Funds Transferred to Association - Scovanner & Whittaker to conduct the review
3. Motion Made to Move Checking, Savings, and CD's to Gateway Bank - Wayne Ruben, Bill Roe, Peter Fanning, Mike Mesirov, and Lynne Gross signature authority
4. Motion to Ratify the Action Taken by the Board on April 19 - severing the BCM contract
November 18, 2010 Directors: Lynne Gross, Nancy Lindeman, Bill Roe, Mort Siegel, and Wayne Ruben
1. Motion to Replace Portico Glass
2. Motion to Explore Alternatives for the Second Floor Garage Floor - Bill Veal to meet with vendors with the assistance of 3 volunteers from the Association
3. Motion to Move Association's Monies to Gateway Bank
4. Motion to Pay $100 Dues - Downtown Sarasota Condominium Association (DSCA)
5. Motion to Host a Reception for the Developer
November 18, 2010 Directors: Lynne Gross, Nancy Lindeman, Bill Roe, Mort Siegel, and Wayne Ruben
Annual and Orginizational Meeting
1. Gross, Roe, and Siegel Agree to Stay on the Board - no other candidates presented
2. Motion to Move $39,600 Excess Operating Income to Reserves
3. Motion to Move $28,193.04 Settlement Funds to Reserves
4. Motion to Transfer $16,750 from Turner Construction to Reserves
5. Motion for Board Officers to Continue Their Current Positions
January 20, 2011 Directors: Lynne Gross, Nancy Lindeman, Bill Roe, Mort Siegel, and Wayne Ruben
1. Motion for Investment Committee to Examine Long Term Investmenst - and bring recommendation to the Board
2. Motion to Purchase Body Treatment Room Receiver and Waste Contract for Cardboard
March 17, 2011 Directors: Lynne Gross, Nancy Lindeman, Bill Roe, Mort Siegel, and Wayne Ruben
1. Motion Made to Replace Driveway Pavers at a cost of $500
2. Motion to Accept $1,375 Refinishing Cost for Event Room Tables
3. Motion to Adopt Rigistration Form for Use of Third Floor Meeting Room
4. Outside Audit of Association's Books Conducted - all is in order with one minor discrepancy due to interpretation
5. Motion to Invest $250,000 in InterBank USA
6. Motion to Permit Posting City Passive Parks Petition - members may sign petition if they so choose.
May 9, 2011 Directors: Lynne Gross, Nancy Lindeman, Bill Roe, Mort Siegel, and Wayne Ruben
1. Motion Did Not Pass For Remote Control Shades in Lobby
2. Motion to Re-Key Non-Compliant Ancillary Doors to Master
3. Motion to Purchase Sturdy Umbrella for Pool
4. Motion to Repair and Re-Coat Second Floor Garage Floor - cost not to exceed $16,000
5. Motion to Move Additional Available Funds to Gateway Bank - 1.2% interest rate
6. Motion to Authorize Insurance Payment in July - not to exceed budgeted amounts
7. Motion to Approve Salary Increase for Staff
8. Motion Did Not Pass to Approve Realtor Open Houses
July 5, 2011 Directors: Lynne Gross, Nancy Lindeman, Bill Roe, Mort Siegel, and Wayne Ruben
Emergency Meeting
Telephone Conference Call
Motion to Approve an Additional $3,000 to Repair and Recoat the Second Floor Garage Floor
November 17, 2011 Directors: Lynne Gross, Nancy Lindeman, Bill Roe, Mort Siegel, and Wayne Ruben
1. Motion to Purchase a Recumbent Bike to Replace Stairmaster
2. Motion to Develop a Long Term Plan for Fitness Center - Bill Veal to work with Facilities Committee on short term and long term needs including replacement of equipment.
3. Motion Did Not Pass to Restore Lighting to 2008 Recommendation - the garage lights to remain on as they are currently
4. Recommendation to Improve Lighting at Entry Door - Bill Veal to contact lighting contractors for alternatives
5. Prior Motion to Re-Key Non-Compliant Ancillary Doors to Master - discussed and key inventory distributed. Decided that only entry doors need to be keyed to Master and members should supply copies of ancillary door keys to Bill Veal to retain in the office
6. Motion to Move Savoy Website - currently on Lindeman's Family server, Bill Veal will explore alternatives
November 17, 2011
Annual and Orginazational Meeting
1. Selected as Chairperson of Election and Meeting - Jeff Whittaker
2. Selected Inspectors of Election - Marge Ellin, Kim Blackmore, and Jerry Elden
3. Election Announcement - two Board terms expiring; three members submitted for election: Peter Fanning, Nancy Lindeman, and Wayne Ruben. Peter Fanning and Nancy Lindeman were elected.
4. Motion to transfer $48,119 Excess Operating Revenue to Reserves
5. Election of Board Officers - Lynne Gross- President, Peter Fanning- Vice President, Bill Roe- Treasurer, Nancy Lindeman- Secretary
6. Motion to Approve 2012 Budget
February 9, 2012 Directors: Lynne Gross, Nancy Lindeman, Bill Roe, Mort Siegel, and Peter Fanning
1. Motion to Approve 11-17-2011 Minutes - Motion passed unanimously with a change in wording under owner comments.
2. Motion to Accept the Treasurer's Report - Motion passed unanimously
3. Motion to Approve $1,500 for Fire Sprinkler Repairs - Motion passed unanimously
4. Motion to Purchase 8 LED Bulbs - to be installed in the 8 uplights at the front entry. Motion passed unanimously
5. Motion to Purchase and Install a Fiberglass Pole and Fixture - at the approximate cost os $2,020 to provide light at the back gate area. Motion passed unanimously.
6. Motion to replace both treadmills in the Fitness Center - Motion passed unanimously.
7. Motion to Purchase Two New Mats for Fitness Center - No motion needed
8. Motion to Purchase a vertical stored barbell system, Stretch-Mate Series 500 Flexibility System, and an Upright Stability Ball Storage Rack for Approximatly $2,200 - Motion passed unanimously
9. Motion Purchase a rowing machine and remove one of the elliptical machines - Motion failed 4-1 with Peter Fanning being the only Board Member in favor of the motion.
10. Purchase a new U-Line CLR-2160 Ice Maker - To replace the current one at the pool area approximatley $2,279. Motion passed unanimously
11. Motion to Approve an Additional $120 Per Year Expenditure - to Jeff Whittaker to prepare a quarterly cash reconciliation on the operating and reserve accounts. Motion passed unanimously
12. Motion to Approve $2,500 From the Operating Budget for the Social Committee to host a Fifth Year Anniversary Party for the Unit Owners - Motion passed unanimously
13. Motion to Invite Gateway Bank to give a presentation to any owners that are interested in their services - Motion passed unanimously
14. Motion to Direct Management to Solict all Owners for Permission to Publish their name, unit numbers, phone numbers, email addresses, or other personal information so that it may be distributed to other unit owners - Motion passed unanimously
April 19, 2012 Directors: Lynne Gross, Nancy Lindeman, Bill Roe, Mort Siegel, and Peter Fanning
1. Motion to approve February 9, 2012 minutes - Motion passed unanimously
2. Motion to approve November 17, 2011 Organizational Meeting Minutes - Motion passed unanimously
3. Motion to approve the purchase of 2 new lampshades for the lobby lamps - Motion passed unanimously
4. Motion to spend no more than $2,000 on the placement of additional security cameras - Motion passsed unanimously
5. Motion to lower the individual signature check signing amount to $5,000 - Motion passed unanimously
6. Motion to approve a $450 expenditure to have an updated building appraisel - Motion passed unanimously
7. Motion to add Leon Ellin as anadditional check signer - Motion passed unanimously
8. Motion to approve demolition and remodel plan for unit 1102 - Motion passed unanimously
May 3, 2012 Directors: Lynne Gross, Nancy Lindeman, Bill Roe, Mort Siegel, and Peter Fanning
1. Motion to approve salary and wage actions - The motion passed unanimously
2. Motion to approve $5,270 for power washing - The motion passed unanimously
October 18, 2012 Directors: Lynne Gross, Nancy Lindeman, Bill Roe, Mort Siegel, and Peter Fanning
1. Motion to approve April 19, 2012 and May 3, 2012 minutes - Motion passed unanimously.
2. Motion to accept the Treasurer's report - Motion passe dunanimously.
3. Motion to approve Tyack CPA's to perform 2012 Audit - Motion passed unanimously.
4. Motion to approve modifications to the 2013 Reserve Plan - Motion passed unanimously.
5. Motion to approve the Employee Handbook and a maximum amount for employee health coverage - Motion passed unanimously.
November 15, 2012 Directors: Lynne Gross, Nancy Lindeman, Bill Roe, Mort Siegel, and Peter Fanning
Board Meeting
1. Motion to approve the minutes from the October 18, 2012 Board Meeting - Motion passed unanimously
2. Motion to approve the proposed 2013 Budget - Motion passed unanimously
Annual Meeting
1. Motion to approve the transfer of Operating Surplus to Reserves - Should the 2011 excess operating surplus of $39,555.87 be transferred to the 2013 reserve account obligation. The motion passed unanimously.
November 15, 2012 Directors: Wayne Ruben, Dick Rivera, Peter Fanning, Bill Roe, and Nancy Lindeman
Organizational Meeting
1. Motion to defer the apporval of the November 15, 2012 Board Meeting minutes - Motion passed unanimously
2. Motion to nominate Wayne Ruben as President of The Board, Peter Fanning & Dick Rivera as Vice-Presidents of The Board, Bill Roe as Treasurer of The Board, and Nancy Lindeman as Secretary of The Board - Motion passed unanimously
February 7, 2013 Directors: Wayne Ruben, Dick Rivera, Peter Fanning, Bill Roe, and Nancy Lindeman
1. Motion to approve November 15,2012 Board Meeting, and Organizational Meeting minutes - Motion passed unanimously.
2. Motion to accept the Treasurer's report - Motion passed unanimously.
3.Motion to follow Bill Veal's reccomendation to sign a contract with Artistry Painting at a total cost of $106,407 to perform the painting and waterproofing contract - Motion passed unanimously.
4. Motion to approve an expenditure of approximately $5,828 to move forward with the sound mitigation plan on one elevator - Motion passed unanimously.
5. Motion to replace all outdoor furniture cushions - Motion passed unanimously
6. Motion to replace all common area lighting that is on 24/7 with LED bulbs - Motion passed unanimously.
7. Motion to approve and implement a release of liability to be signed by any owners that would like to have the staff deliver and leave packages in their foyer when an owner is not home - Motion passed unanimously.
8. Motion to maintain the operating account at Gateway with less than $250,000 and recieve the .50% rate, and remain full FDIC coverage. Move all funds in excess of ths amount to C1 Bank of St. Petersburg with money market accounts at .50%, ICS account at .50%, and 3 year CD/CDARS at .65%, and assure full FDIC coverage - Motion passed unanimously, with Wayne Ruben recusing himself from the vote due to his relationship with Gateway Bank.
9. Motion to approve a reserve study update - Motion passed unanimously.
April 18, 2013 Directors: Wayne Ruben, Dick Rivera, Peter Fanning, Bill Roe, and Nancy Lindeman
1. Motion to approve the minutes from the February 7, 2013 Baord Meeting - Motion passed uanimously
2. Motion to accept the Treasurer's Report - Motion passed unanimously
3. Motion to approve the replacement of the spa heater at a cost of $2,415.53 with the expense being charged to the reserve account - Motion passed unanimously
4. Motion to authorize Bill Veal to seek out 2 bids to replace the counter top in the 3rd floor lavatory - Motion failed
5. Motion to follow Bill Veal's reccomendation to repair and polish the elevator floors along with the lobby floors this summer and plan for the replacement of the elevator floors in 2014 if it is needed at that time - Motion passed unanimously
6. Motion to approve an expenditure of an additional $300 to purchase a coffee service table for the guest suite - Motion passed unanimously
7. Motion to accept a donation of one or more pieces of artwork from Leslie Rivera to be placed on the walls of the guest suite - Motion passed unanimously
8. Motion to approve an expenditure not to exceed $2,500 to complete the propsed landscape lighting improvements by the landscape committee - Motion passed with 3 Board Members in favor and one Board member that abstained from the vote.
May 24, 2013 Directors: Wayne Ruben, Dick Rivera, Peter Fanning, Bill Roe, and Nancy Lindeman
1. Motion to approve the staff compensation increases as presented by Mr. Ruben - Motion passed unanimously
June 28, 2013 Directors: Wayne Ruben, Dick Rivera, Peter Fanning, Bill Roe, and Nancy Lindeman
1. Motion for Peter Fanning to take over as President of the Board effective 7/3/13 - Motion passed unanimously.
2. Motion for Dick Rivera to take over as Vice President and Secretary of the Board - Motion passed unanimously.
3. Motion to postpone filling the vacancies on the Board until the next annual meeting - Motion passed unanimously.
October 17, 2013 Directors: Peter Fanning, Bill Roe, and Dick Rivera
1. Motion to approve the minutes from the April 18, 2013 Board Meeting - Motion passed unanimously
2. Motion to approve the minutes from the May 24, 2013 Special Board Meeting - Motion passed unanimously
3. Motion to approve the minutes from the June 28, 2013 Special Board Meeting - Motion passed unanimously.
4. Motion to transfer $5,754 in expenses from the Repairs & Replacements accont in the operating budget to the Reserve Account - Motion passed unanimously
November 14, 2013 Directors: Peter Fanning, Bill Roe, and Dick Rivera
Board Meeting
1. Motion to approve the minutes from the October 17, 2013 Board Meeting - Motion passed unanimously.
2. Motion to approve an expenditure not to exceed $200 for the purchase of a storage box to store the cushions for the 4 chairs and ottomans in the pool area that are located under the oak tree - Motion passed unanimously.
3. Motion to approve an expenditure not to exceed $1,200 to replace the luggage carts - Motion passed unanimously.
4. Motion to add a second camera to the fitness center at a cost not to exceed $300 - Motion passed unanimously.
Annual Meeting
1. Motion to approve the minutes from the minutes from the 2012 Annual Meeting - The motion passed unanimously.
2. 3 Board members were elected to serve a two year term - The elected Board Members were: Leon Ellin, Allen Klein, and Peter Fanning.
3. Motion to transfer the 2012 operating surplus to the 2014 reserve obligation - Motion passed 23 for and 1 against.
Organizational Meeting Directors: Peter Fanning, Bill Roe, Dick Rivera, Leon Ellin, & Allen Klein
1. Motion to nominate Peter Fanning as President - Motion passed unanimously.
2. Motion to nominate Bill Roe for Treasurer - Motion passed unanimously.
3. Motion tonominate Allen Klein as Secretary - Motion passed unanimously.
4. Motion to nominate Richard Rivera as Vice-President - Motion passed unanimously.
February 13, 2014 Directors: Peter Fanning, Bill Roe, Dick Rivera, Leon Ellin, & Allen Klein
1. Motion to approve minutes from November 14, 2013 Board Meeting - Motion passed unanimously.
2. Motion to approve minutes from November 14, 2013 Organizational Meeting - Motion passed unanimously.
3. Motion to accept the Treasurer's Report - Motion passed unanimously
4. Motion to approve an expenditure not to exceed $3,500 to re-do the second floor lobby as explained by Bill Veal - Motion passed unanimously.
5. Motion to replace the third floor waterfall for $4,300 - The motion was withdrawn.
6. Motion to conduct a survey on whether or not to replace the third floor water wall - The motion passed with 3 Board Members in favor and 2 opposed.
7. Motion to approve the following expenditures: replace the irrigation pump contactor $932, the telephone entry system $2,475, purchase the tile for the pool renovation $600, and perform the needed fire sprinkler repairs $1,469 - Motion passed unanimously.
8. Motion to approve an expenditure of $200 per quarter and direct Bill Veal to hire a person to clean the second floor garage walls and floor on a quarterly basis - Motion passed unanimously.
9. Motion to allow information on a revised City Charter and a petition to be placed at the front desk in the lobby - Motion passed unanimously.
April 10, 2014 Directors: Peter Fanning, Bill Roe, Dick Rivera, Leon Ellin, & Allen Klein
1. Motion to approve the minutes from the February 13, 2014 Board Meeting - Motion passed unanimously.
2. Motion to approve an expenditure of $1,775 for the Social Committee - Motion passed unanimously.
3. Motion to approve an expenditure of $75 for the clean up of an event scheduled for January 18, 2015 - The motion was withdrawn and it was suggested that the Social Committee present this to the Finance Committee for consideration in the 2015 Budget.
4. Motion to approve and expenditure of up to $1,500 for possible consulting fees for Rob Crain's oversight and/or supervision of the repair to the failed post tension cable - Motion passed unanimously.
5. Motion with more due diligence from Bill Veal and Allen Klein on the Galaxy Pools proposal, if all items seem acceptable, the Board agrees to sign a contract with Galaxy Pools to renovate the pool and spa - Motion passed unanimously.
6. Motion for Bill Veal and Allen Klein to look into the possibility of including the renovation of the outdoor fountain so that all three items are completed at the same time if it is cost effective to do so, if not it can be left out to be completed at a future date - Motion passed unanimously.
7. Motion to approve an expenditure of $2,514.50 to replace the spa chemical controller - Motion passed unanimously.
8. Motion to approve an expenditure of $1,132 to make needed repairs to the fire alarm system - Motion passed unanimously.
9. Motion to approve an expenditure not to exceed $9,500 to purchase tile and have it installed in the four elevators - Motion passed unanimously.
10. Motion to approve an expenditure of $100 to continue the Association's membership in the Downtown Sarasota Condominium association - Motion passed unanimously.
11. Resolution - With a unanimous vote from the Board, it was Resolved that the Board of Directors hereby authorizes Bill Roe, as Treasurer of the Association, to open a securities account in the name of the Association for the purpose of implementing the investment program referenced below.
The Board further resolves that Bill Roe shall implement the investment program ("The Program"), in comparable form to that presented to the Board at this meeting of April 10, 2014 and attached hereto. The selection of custodian for the securities account opened for this purpose shall be at the discretion of the Treasurer after soliciting proposal from at least two parties registered as securities dealers and capable of properly and efficiently handling the program.
The Board further resolves that Association Reserve funds of $400,000 +/- 5% shall be invested in The Program with the pricing and maturity of the securities chosen left to the discretion of the Treasurer, but approximating the illustrations provided in The Program.
July 21, 2014 Directors: Peter Fanning, Bill Roe, Dick Rivera, Leon Ellin, & Allen Klein
1. Motion to approve the minutes from the April 10,2014 Board Meeting. Motion passed unanimously.
2. Motion to hire Slider Engineering to perform an analysis and prepare the report. Motion passed unanimously.
3. Motion to increase Joseph Weeks' hourly wage to $12 per hour. Motion passed unanimously
4. Moiton to give Jim Neuvirth a $1,500 bonus in lieu of a wage increase. Motion passed unanimously
5. Motion to give Bill Veal a 2.5% increase in salary and a bonus of $2,000. Motion passed unanimously
6. Motion to approve an expenditure of $300 for the Social Committee Motion passed unanimously
October 9, 2014 Directors: Peter Fanning, Bill Roe, Dick Rivera, Leon Ellin, & Allen Klein
1. Motion to approve the minutes from the July 21, 2014 Board Meeting. Motion passed unanimously
2. Motion to accept the Treasurer's Report. Motion passed unanimously
3. Motion to approve an expenditure of $2,400 to complete brick paver repairs in the pool area. Motion passed unanimously
4. Motion to approve a reserve expenditure of $8,816 to replace the barbeque grills. Motion passed unanimously
5. Motion to approve a $300 expenditure for the Facility Committee to prepare a formal presentation on the Fitness Center. Motion passed unanimously
6. Motion to approve an expenditure of $20,202.75 to replace the third floor common area carpeting. Motion passed unanimously
7. Moton to have Bill Veal seek out a proposal to remove the concrete sidewalk and lower portin of the driveway and replace with brick pavers. Motion passed unanimously
8. Motion to approve an expenditure of $2,371 to replace the luggage carts. Motion passed unanimously
9. Motion to approve an expenditure of $658 to replace the four garage floor door mats. Motion passed unanimously
November 13, 2014 Directors: Peter Fanning, Bill Roe, Dick Rivera, Leon Ellin, & Allen Klein
Board Meeting
1. Motion to approve the minutes from the October 9, 2014 Board Meeting. Motion passed unanimously
2. Motion to approve the proposed 2015 Budget. Motion passed unanimously
Annual Meeting
1. Motion to approve the minutes from the 2013 Annual Meeting. The motion passed unanimously
Election of Directors There were two Board members whose terms were expiring and there were two owners that submitted their intent to run for the Board, The two owners running for the Board were Richard Rivera and Bill Roe. Peter Fanning announced that since there are only two people running for two open seats on the Board that those two people would remain on the Board for another two year term.
2. Motion to transfer 2013 operating surplus to reserves. The motion passed unanimously.
Organizational Meeting
1. Motion to nominate Peter Fanning as President of the Board. Motion passed unanimously
2. Motion to nominate Richard Rivera as Vice President of the Board. Motion passed unanimously
3. Motion to nominate Bill Roe as Treasurer of the Board. Motion passed unanimously
4. Motion to nominate Allen Klein as Secretary of the Board. Motion passed unanimously
5. Motion to approve the 2015 Meeting Schedule. Motion passed unanimously
February 19, 2015 Directors: Peter Fanning, Bill Roe, Dick Rivera, Leon Ellin, & Allen Klein
1. Motion to approve the minutes from the November 13, 2014 Board Meeting. Motion passed unanimously
2. Motion to approve the minutes from the November 13, 2014 Organizational meeting. Motion passed unanimously
3. Motion to approve an expenditure of $1,184 to complete repairs to the fire sprinkler system. Motion passed unanimously
4. Motion to have a letter drafted and sent to all owners reccomending that they replace their water heater, along with plumber and water heater recommenadations. Motion passed unanimously
5. Motion to approve an expenditure of $100 for the annual dues for membership to the Downtown Sarasota Condominium Association. Motion passed with three members voting for the motion. Peter Fanning abstained from the vote to avoid any conflict of interest.
April 16, 2015 Directors: Peter Fanning, Bill Roe, Dick Rivera, Leon Ellin, & Allen Klein
1. Motion to approve the minutes from the February 19, 2015 Board Meeting. Motion passed unanimously.
2. Motion to accept the Treasurer's report as presented. The motion passed unanimously
3. Motion to seek out a legal opinion on how to proceed with forming a rule that would require owners to replace their water heaters within a given time frame. Motion passed unanimously
4. Motion to approve an expense of $250 for two high top tables. Motion passed unanimously
5. Motion to approve an expense of $6,731 to replace the concrete sidewalk from property line to property line in the front of the property with brick pavers. Motion passed unanimously
June 18, 2015 Directors: Peter Fanning, Bill Roe, Dick Rivera, Leon Ellin, & Allen Klein
1. Motion to approve the minutes from the April 16, 2015 Board Meeting. Motion passed unanimously
2. Motion to develop a directory with all residents who give permission to be in the directory and give permission to use their photograh in the directory. Motion passed unanimously
3. Motion to approve a not to exceed amount of $2,000 to repair the leak in the third floor planter bed that is leaking into the 501 garage. The motion passed 3-0. Peter Fanning abstained from voting as the motion pertains to his garage.
4. Motion to approve a not to exceed amount of $2,000 to bring in Daniel's Plumbing who specializes int he type of venting system installed in the building to resolve the bubbling toilet in unit 403. The motion passed unanimously.
5. Motion to approve Bill Veal to spend up to $2,000 an any future necessary or urgent repairs instead of waiting for a Board Meeting to seek approval. Motion passed unanimously
6. Motion to approve an expense of $200 to purchase and install a water meter for the pool and spa water supply. Motion passed unanimously
7. Motion to approve an expenditure not to exceed $1,000 to provide a mulched area with a teak wood bench on the fenced in portion of the North side of the property. Motion passed unanimously
8. Motion to approve an expenditure of $740 plus tax to install a Haiku 60" composite matrix fan with a 32" down tube in the gazebo area. Motion passed unanimously
9. Motion to approve the expense of the submitted rough budget figure of $27,447.90 and the reccomendations from the Facility Committee so the renovations to the fitness center can begin and be completed over the summer. The Motion was approved 3-1
October 29, 2015 Directors: Peter Fanning, Bill Roe, Dick Rivera, Leon Ellin, & Allen Klein
1. Motion to approve the minutes from the June 18, 2015 Board Meeting. The motion passed unanimously
2. Motion to recommend the proposed 2016 Operating Budget that was reviewed at this meeting be presented for approval at the November 12, 2015 Board Meeting. Motion passed unanimously
3. Motion to get a proposal from legal counsel to review and recommend updates and changes to the Condominum Documents. Motion passed unanimously
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